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Privacy Policy

Effective Date: 07-25-2026

  1. Introduction

At Free For Charity, accessible from https://freeforcharity.org, your privacy is one of our primary concerns. This Privacy Policy document contains types of information we collect and record, and how we use it. By using our website, you hereby consent to our Privacy Policy and agree to its terms.

  1. Who We Are

Our website address is: https://freeforcharity.org

  1. Information We Collect

3.1. Information You Send Us Directly

This website has no comment system, no user accounts, and no way to upload files, so there is nothing here that collects your information as you browse. We receive personal information only when you deliberately send it:

  • Email: When you write to us using an address published on this site, we receive whatever you choose to include in that message.
  • Applications for our services:Applying as a charity takes you to our client portal, where you provide your organization's details so we can verify eligibility and set up services.
  • Donations: Donation forms are operated by Zeffy. What you enter goes to Zeffy, who pass us the donation record.

3.2. Forms Hosted by Third Parties

A few tasks — submitting a testimonial, reporting volunteer hours — use forms hosted by Microsoft rather than built into this website. Opening one takes you to Microsoft's service, and what you submit there is governed by their privacy terms as well as ours. Volunteer hour reports are used to produce aggregate totals; we do not publish individual submissions without asking you first.

3.3. Cookies

This website is a static site. There are no user accounts, no login, and no comment system, so we set no login, comment, or authoring cookies. The cookies you may encounter are:

  • Your cookie choice: A single cookie recording the preferences you set in our cookie banner, so we do not ask again on every page. Set regardless of what you choose, because it is what remembers the choice.
  • Analytics: Google Analytics measures how the site is used. Where the law requires your prior permission — the EEA, the UK, and Switzerland — it sets no cookies and collects no identifiers until you accept; it still counts the visit in an aggregate, cookie-free way. Elsewhere it uses cookies from your first visit, and you can turn it off at any time.
  • Session recording: Microsoft Clarity records how visitors move through pages, and runs only if you explicitly accept analytics cookies. It is off until then, everywhere in the world.
  • Live chat: Tawk.to powers the chat widget and sets cookies so a conversation survives moving between pages.
  • Donation forms: Our donation forms are operated by Zeffy and set their own cookies when you open one. These are needed for the donation to work.

Our Cookie Policy lists each cookie by name, purpose, and how long it lasts, and you can change your choice at any time from the cookie settings link in our footer.

3.4. Embedded Content from Other Websites

Some pages embed content operated by other organizations — most notably our donation forms, which are provided by Zeffy, and charity verification badges from Candid (GuideStar). Embedded content behaves as if you had visited that other website directly. Those websites may:

  • Collect data about you.
  • Use cookies.
  • Embed additional third-party tracking.
  • Monitor your interaction with the embedded content, including tracking your interaction if you have an account and are logged in to that website.

When you open a donation form, we ask Zeffy to count that page view in our own Google Analytics so we can see how many people reach a donation form and where they came from. We do not receive donation amounts, payment details, or donor identities through analytics; what you enter into a donation form goes to Zeffy, and their privacy policy governs it. Your donation record reaches us from Zeffy directly, not from analytics.

  1. How We Use Your Information

We use the collected information for various purposes:

  • To Operate and Maintain Our Website: Ensuring smooth functionality and user experience.
  • To Improve Customer Service: Your information helps us respond to your requests and support needs more efficiently.
  • To Personalize User Experience: Understanding how our users utilize the services and resources provided.
  • To Process Transactions: Information provided during transactions is used strictly for order processing.
  • To Send Periodic Emails: Using the email address to send information and updates pertaining to your interests.

  1. Who We Share Your Data With

We respect your privacy and do not sell, trade, or rent your personal identification information to others. However:

  • Service Providers: We may share your information with third-party service providers to help us operate our website or administer activities on our behalf, such as sending out newsletters or surveys.
  • Spam Detection Services: Visitor comments may be checked through automated spam detection services.
  • Legal Obligations: We may disclose your information if required to do so by law or in response to valid requests by public authorities.

  1. Data Retention

6.1. Comments

  • Retention Period: Comments and their metadata are retained indefinitely. This allows us to recognize and approve any follow-up comments automatically.

6.2. Registered Users

  • User Profiles: For users that register on our website, we store the personal information provided in their user profile.
  • User Rights: All users can see, edit, or delete their personal information at any time (except for changing their username). Website administrators can also view and edit this information.

  1. Your Rights Over Your Data

You have the following data protection rights:

  • Access and Portability: Request a copy of the personal data we hold about you.
  • Correction: Request that we correct any personal information if it is inaccurate or incomplete.
  • Erasure: Request that we erase your personal data, under certain conditions.
  • Restrict Processing: Object to our processing of your personal data, under certain conditions.
  • Withdraw Consent: Withdraw your consent at any time where we relied on your consent to process your personal information.

To exercise these rights, please contact us at 520-222-8104.

  1. Security Measures

We implement a variety of security measures to maintain the safety of your personal information:

  • Secure Socket Layer (SSL) Technology: To encrypt sensitive information transmitted online.
  • Access Controls: Limited access to your personal data to those employees, agents, contractors, and other third parties who have a business need to know.
  • Regular Security Audits: To identify and address potential vulnerabilities.

However, please note that no method of transmission over the Internet or method of electronic storage is 100% secure.

  1. Third-Party Links

Our website may contain links to external sites that are not operated by us. We have no control over and assume no responsibility for the content, privacy policies, or practices of any third-party sites or services. We encourage you to review the Privacy Policy of every site you visit.

  1. Children’s Privacy

Protecting the privacy of young children is especially important:

  • Age Restrictions: Our services are not intended for individuals under the age of 13.
  • Parental Consent: We do not knowingly collect personal information from children under 13 without parental consent. If you believe we might have any information from or about a child under 13, please contact us immediately.

  1. International Data Transfers

Your information may be transferred to—and maintained on—computers located outside of your state, province, country, or other governmental jurisdiction where data protection laws may differ:

  • Consent to Transfer: Your consent to this Privacy Policy followed by your submission of such information represents your agreement to that transfer.
  • Compliance with Laws: We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this Privacy Policy.

  1. Changes to This Privacy Policy

We may update our Privacy Policy from time to time:

  • Notification of Changes: Any changes will be posted on this page with an updated effective date.
  • Review Periodically: We encourage users to frequently check this page for any changes to stay informed about how we are helping to protect the personal information we collect.

  1. Contact Us

If you have any questions about this Privacy Policy, please contact us:

  1. Additional Information

14.1. Data Protection Officer

We have appointed a Data Protection Officer (DPO) responsible for overseeing questions in relation to this Privacy Policy:

Your trust matters to us, and we are committed to protecting your personal information and using it responsibly.